Effective communication within a team does not always come easy. Individuals have different priorities, communication styles, and commitment levels. It’s hard to bring everyone together and get them on the same page, and with emails, schedules, and documents to balance, simplifying communication might seem impossible. But there is hope.
For a team focused, productive, and effective, you have to learn to establish communication methods. This is especially important when dealing with virtual teams and multiple teams at once. But if you are a leader, how can you effectively manage team communication?
There are a variety of online tools intended to simplify and enhance communication between team members. If you are having trouble establishing simple communication, try one of these online platforms.
Slack is an online messaging platform that enables you to combine your communication with files, documents, PDFs, spreadsheets, images, and more. In this way, it streamlines everything and creates a central location for everything your team will need. On Slack, you can create different communication topics, message team members directly and privately, and locked communication channels that only selected members can access. Slack also offers search tools so that you can find what you need quickly and easily and even notifies you when someone has posted a message. You can get Slack’s basic features for free.
HipChat is another messaging platform that makes it easy to share files and communicate with your team. They have options to set up different chat rooms, message individuals, and share links and files all in one place. HipChat also enables you to video chat with your team members and share screens, so you can hold meetings and show reports or websites with everyone even when the team is virtual. You can also search your chat to find old messages or files, and they integrate with other services. Not to mention, the platform is fully customizable, complete with emojis, gifs, and Twitter notifications.
Basecamp is a project management tool that puts everything in one place for companies and teams. Along with basic communication abilities, Basecamp allows you to assign tasks to individuals, create to-do lists, and share files. They also have locations for status/progress updates, automatic check-ins, and even forwarded emails. You can also create different discussion boards for your many different projects and teams.
Ryver sets up team communication in a free and easy to use platform. They allow you to create unlimited teams, chat privately or in a group, and post formal discussions for all (or some) members to see and get involved. They also have file-sharing features, filter features, and even a “promotion” feature that allows users to promote certain posts so that all members will know it is important to see. Ryver also has a post wall that displays all of the discussions across all of the teams you are on so that you can see everything in one place. You can also mark certain posts with reminders, use name mentions, and search through all of the posts to find anything you might need.
If you are finding it difficult to establish effective communication with your team, one of these online tools can help you get started. Of course, each tool is unique and has different features, so you’ll need to figure out which one is best for you and your team. Once you get started, though, you will have plenty of tools at your fingertips to create strong communication for all of your teams.